Dear GIG of Montgomery,
GIG URGENTLY requests your HELP!
There are only 18 days left until the Annual Education Conference in Orlando!
We are establishing volunteers to fulfill volunteer duties while at conference. GIG National is requesting YOUR HELP recruiting local GIG members or non-GIG members, friends and/or families! Having celiac disease or gluten intolerance is not a requirement to be a volunteer....though knowledge of it is helpful (in case you are approached by the general public)!
There are several volunteer positions available to fill, including:
Wednesday, June 29 - Meal Food Organizer (morning) - 4+ volunteers
The purpose of a meal food organizer is to assist the primary food organizer determine which donated product is intended for which conference day and meal period (i.e. breakfast, lunch, dinner). This task can be challenging, yet, in the end allows for a smooth production within the kitchen at the hotel.
Wednesday, June 29 - General Runner & Packet Assemblers (afternoon) - 8+ volunteers
These volunteers will fill "goodie bags" with conference/speaker notes, vendor sales sheets, and/or samples. These goodie bags are for conference registrants only (not general public) - an estimate of 300 registrants? (Final numbers to be determined later this month.)
Wednesday, June 29 - Registration Table set up (late afternoon) - about 1-2 volunteers, at least 1 GIG staff
Gathering/organizing/setting up materials/displays needed for GIG National. This includes any prep work of organizing name tags (to be alphabetized) if they require additional work.
Thursday, June 30 - Saturday, July 2 - Registration Table (Opens at 7am Thursday, 6:30am on Friday & Saturday) - up to 3-4 volunteers during the day (plus 1-2 GIG Staff), more schedule details to follow. Please indicate your interest at this time.
Duties to include registering conference attendees, helping general public with purchase of entrance to exhibitor fair (only), answering general questions about GIG or hotel facilities (i.e. closest restroom), helping registrants and general public sign up for general raffle items. Miscellaneous duties as they arise at the registration desk.
Thursday, June 30 - General Raffle Set Up (set up next to Registration Table - Registration Staff will monitor) - Open to anybody (conference registrants and general public). Raffle winner must be present to win.
Friday, July 1 - Saturday, July 2 - Exhibit Hall Greeters/Attendance Verification - This will depend on how many sets of doors there are to monitor - 4 volunteers for now (for 2 sets of doors) Please indicate your interest at this time.
The purpose of the Exhibit Door Greeter is to verify those persons going into the exhibit hall. Each attendee will have a name badge, identifying their paid attendance at the conference. The exhibit hall will be open to the public from 9am to 4pm as well, and they will need to verify their paid entry into the hall with a green wristband on Friday and a purple wristband on Saturday. Please note: The public may not use their Friday green wristbands to return on Saturday, as they must pay for re-entry.
Friday, July 1 - Saturday, July 2 - Lecture room monitors/Attendance Verification - This will depend on how many sets of doors there are to monitor - up to 2 volunteers at a single time (for concurrent lectures). Otherwise a single volunteer would be needed to verify for keynote speaker presentations each day, etc. Please indicate your interest at this time.
The purpose of the Lecture room monitor is to verify those persons going into the lecture. Each attendee will have a name badge, identifying their paid attendance at the conference. The general public is NOT allowed into these sessions and must be directed back to the exhibit area only. Go to http://r20.rs6.net/tn.jsp?llr=wntl89cab&et=1105909356369&s=16572&e=001u0VVqTFnY58KCsuJvguIAzMHFnSlvzI9YGlZ2z6owjJaz112poMLRP3J8od9n9RN0z_GVb0muM1Bf0FNdfFmGu6Dcg7pQy1bZFmLvZeSh-DEfCSB3QkEgT-5tCHK5PzFgCT9zHAvgj4= for conference program details/times and indicate your volunteer availability.
Friday, July 1 - Saturday, July 2 - Treasure Hunt raffle entry verifier - These volunteers verify each entry placed into the Treasure Hunt raffle to make sure the booklet has been fully stamped by vendors within the exhibit hall. Raffle is open to conference registrants only - no general public. Volunteers will work this position during the exhibit hall hours. Split shift with 2 volunteers each day, (9am-12pm & 12pm - 3:30pm) Each day will result in a winner - drawing occurs at 3:30pm. Hall closes at 4pm each day.
Friday, July 1 - Saturday, July 2 - Meal Ticket Takers (Breakfast & Lunch only) - This will depend on how many sets of doors there are to monitor - possibly 2 - 4 volunteers. More details to follow. Please indicate your interest at this time.
The purpose of Meal Ticket Takers is to take attendees' tickets for their breakfast and lunch meals, verifying they have paid for their meals. It is VERY important to keep an eye on this process, as a certain number of 'plates' have been purchased from the hotel for those who've paid.
Saturday, July 2 - Teen Challenge Runner/Helper - possibly 1-2 volunteers Please indicate your interest at this time.
The purpose of a runner/helper is to assist Chef Aaron Flores with obtaining any last minute or 'on the spot' necessity for the Teen Cooking Challenge. May involve running to the hotel kitchen(?) Preparation/set up begins at 8am for the TAGS Teens to begin promptly at 9am. A clean-up crew will be necessary to help clean up the room used for the challenge so that Chef Aaron can move on to his next obligation during the conference.
Friday, July 1 - Saturday, July 2 - Demo Volunteer - 1 volunteer present for each demo. Friday 9-10am, 10:30-11:30am, 1-2pm, 2:30-3:30pm; Saturday 9-10am, 10:15-11:15am, 11:30-12:30pm, 12:45-1:45pm, 2-3:30pm.
Assist in set up and clean up of the demonstrating company, as there is only a brief period of time before the next demo is to begin.
More volunteer opportunities may come available very soon, but these are what I know we need at this time. I hope I have given enough detail at this time so volunteers have a good idea of what they would be signing up to do. If more detail is requested, please let me know... We will have a better idea of shift times once we have an idea of how many volunteers are interested in a certain volunteer position.
Please have all interested volunteers indicate whether they are restricted on their volunteer hour times, otherwise we will fill volunteer positions based on priority. Volunteers are intended to be easily spotted, therefore will be receiving a t-shirt from GIG to wear when on duty. GIG staff will also be wearing attire that makes them easily recognizable, should volunteers need to direct persons to them.
Contact me right away with volunteer names and contact information - emails and telephone numbers.
Thank you!
Mandy Lyons
Office Manager
P: 253-833-6655 ext 110
--------------------------------------------------------------------------------------------------------------------------------------------------------------
GIG conference - Registration Special -20% off the current registration rate.
Register by Friday, June 10th and take 20% off the current registration fee. This special offer is open to non-GIG members too.
To take advantage of this special offer register online. Any registration received before midnight June 10th will receive a 20% discount.
You can also register by calling GIG at 253-833-6655 (M-F 8 to 4 PDT)
No comments:
Post a Comment